Selecting A Proctor

Selecting a proctor is an important step in a person's journey to become certified. The proctor needs to be a person of high ethical standing whose commitment to excellence and the science of entomology is above reproach. It is the responsibility of the applicant to locate a proctor, though ESA HQ can assist on occasion. First choice for a proctor should always be a BCE. Second choice is an ACE. If neither are available in a reasonable distance from you, then other options may be explored. All proctor choices must be reviewed and approved by ESA HQ.

Finding a Proctor:
ACE applicants select their own proctor, using the criteria below. If you are unsuccessful in locating your own proctor, contact ace@entsoc.org and ESA can assist. Once you have chosen a proctor, communicate that information to ace@entsoc.org. To select a proctor, consider the following:

  • In all cases, the following criteria should be met:
    a) The proctor may not be an immediate family member of the applicant.
    b) The proctor should not be an immediate supervisor to the applicant.
    c) The applicant should not be an immediate supervisor to the proctor.
  • Ideally the proctor would be a Board Certified Entomologist. (Visit roster).
  • If no BCE is available within the applicant's geographic region, then a member of the Entomological Society of America or an Associate Certified Entomologist (ACE) who is in good standing would also be a good candidate.
  • If the applicant does not live or work near a BCE, ACE, or an ESA member, then a college professor, extension agent, religious leader, or some other “community leader” would be an acceptable alternative.
  • The applicant always has the option to use a remote proctor, whether or not a BCE/ACE proctor is nearby. There is a nominal fee, borne by the applicant, paid directly to the remote proctor. Details may be found here.

Approaching the Prospective Proctor:
When approaching a person to ask them to become a proctor, bear in mind that they may or may not know what the job entails. A suggested approach is to use the following language:  "I am attempting to become an Associate Certified Entomologist, as certified by the Entomological Society of America. This process involves taking an online examination that is supervised by a proctor. There are rules about who can or cannot serve as proctor. You seem to qualify and I would be honored if you would serve as my proctor. The job is very simple. If you agree, you and I would agree upon a test date and test location (usually the location is the proctor's place of employment. ESA would send you instructions on the Friday prior to the test. On the test day, we would login and you would simply be in the room while I tested. That's it. Thank you for your consideration."

The Proctor's Job:
The proctor's job is that of volunteer monitor. They do not work for ESA but have agreed to serve as our administrator. The proctor should not charge a fee for this volunteer service (however, if pre-test coaching occurs as part of a review course, a fee may be charged for the education provided, but no fee is charged for administering the exam). The proctor receives the instructions for the examination on behalf of the applicant, often provides the computer and internet line for the applicant's exam, and ensures that the applicant abides by the guidelines for taking the examination.

The instructions are sent the week prior to the exam (usually on a Thursday).

The online examination can take place anywhere that is of mutual convenience to the applicant and proctor, but usually it occurs in the proctor's place of employment on a computer supplied by the proctor.

The proctor should ensure that:

  • The computer to be used for the examination has a reliable internet connection. 
  • The location provided by the proctor is one that you can access conveniently, and
  • The location provided by the proctor does not offer extraneous distractions that would inconvenience you during your examination.

If you have trouble locating a proctor, please contact ace@entsoc.org and we can help you to find one.

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