The Entomological Society of America (ESA) is committed to fostering an inclusive environment at its Annual Meeting, ensuring accessibility for all attendees, speakers, and guests.
To enhance this commitment, individuals with specific needs are encouraged to communicate their requirements by contacting Rosina Romano. Attendees who travel with an aide or personal assistant are able to register those individuals as a complimentary guest. Contact Rosina Romano for additional information.
Accessibility Guide to Entomology 2025
Welcome. This is a first-person explanation of what to expect at Entomology 2025 this year.
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Getting Ready I can learn about Entomology 2025 and register on the event’s official website. If I need to request an accommodation for a disability or medical condition, I can do that when registering. If I have already registered, I can edit my responses by logging into my ESA Account, where I can update my event registration on the Dashboard. If I need any assistance, I can email meet@entsoc.org. I can learn more about the Oregon Convention Center on their Know Before You Go page.
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Arriving and Leaving I am going to Entomology 2025 at the Oregon Convention Center in Portland, Oregon. The Oregon Convention Center address is 777 NE Martin Luther King Jr Blvd, Portland, OR 97232. The event runs over four days from November 9-12, 2025. On my first day, I should arrive around an hour prior to my first activity/session so I can pick up my registration badge and start my day. The event finishes around 5:30 PM on Wednesday, November 12, 2025. |
This is what I can expect at Entomology 2025
Entomology 2025 Event App
I can find all Entomology 2025 information in the event app, which can be downloaded from the App Store or Google Play.
When I have registered for the event, I can access information like the sessions, presenters, wifi information, exhibitors, floorplan, and much more in the app.
Shuttle Information
Entomology 2025 will not have shuttle service. However, ride share services will be able to drop me at the front entrance to minimize walking and the Convention Center stop for the Green, Blue, and Red MAX Light Rail lines are located between the Oregon Convention Center and the Hyatt Regency Portland
Accessing Event Venues
I can view accessibility reports for different Entomology 2025 venues here:
I have arrived at Entomology 2025
When I arrive on the first day, I will go to the Oregon Convention Center to pick up my badge. The area may be crowded, and I can ask for support from any staff member if I don’t want to stand or wait in a long line. I can go to the Onsite Registration Desk.
I will pick up my badge
Registration will be held in Lobby A of the Oregon Convention Center, during the following times:
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Saturday, November 8, 2:00 – 6:00 PM
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Sunday, November 9, 7:00 AM – 8:00 PM
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Monday, November 10, 7:00 AM – 5:00 PM
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Tuesday, November 11, 7:00 AM – 5:00 PM
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Wednesday, November 12, 7:00 AM – 12:00 PM
If I need accessible badge pickup, I can go to the low-height counters at the Onsite Registration Desk or ask any staff member for help.
I need an alternative program format
ESA is happy to provide braille, large print and/or audio program books by request. I can request by November 1 if I need an alternative program book for the meeting. This will allow ESA enough time to have one prepared for me.
I need an assistive listening device
Assistive Listening Devices to enhance audio speech are available for all plenary and scientific sessions. To request a hearing device to amplify sound, I can contact Rosina Romano. I will need to provide my onsite schedule so that devices can be set up in advance in each of the meeting rooms.
I need accessible seating areas in keynote and breakout rooms
Accessible seating is available for me and anyone who needs it. All sessions, including plenary and session rooms, will have seats prioritized for those needing accommodations. I can ask a staff member for a seat in an accessible area.
Navigating between sessions
I may need to travel long distances during the day, so I need to allow myself plenty of time to get to my destination. Sessions are held in various rooms that could be in different buildings.
I should be prepared for a significant amount of walking or rolling throughout the day. Heavy crowds and congested areas could also slow down my travel.
If it’s too bright or too loud
During the event, there might be big screens, bright lights, loud noises, or music. If it becomes too much, I can go to the Sensory Room to decompress.
I can find the Sensory Room on level 1 at the Oregon Convention Center in room C 128 towards the center of the building.
KultureCity Sensory Bags - OCC is a KultureCity Certified Sensory Inclusive Venue. Sensory bags are available to help meet guests’ sensory needs and help them to feel more calm during their visit. The bags are filled with items that help to alleviate sensory overload and promote engagement. These items can be easily cleaned and sterilized, making them safe for multiple users. Please visit KultureCity website ahead of your arrival to learn more about what to expect and ways to be more comfortable during your visit.
Food and drinks
I can find all the scheduled meal information on the Onsite Food Options page.
Water stations will be placed throughout the venue if I want to fill up my water bottle.
What if I need a restroom?
I can find a restroom on each level in every building. All bathrooms at the Oregon Convention Center have an accessible stall if I need it. Information on all gender restrooms will be coming soon.
There is signage to help me find the restrooms, and I can also ask any staff member where the closest restroom is.
Who can I ask for help?
I can ask any staff member for help! They are happy to assist and can answer questions and give directions.
I can also contact the Meetings team via email meet@entsoc.org or call +1 (301) 731-4535 x3503 if I have any questions.
My day is over
I can head back to my hotel room. It might be crowded when I leave, so I should be ready to wait in a large crowd.
Hotel accommodations
Each of the hotels within the ESA hotel block offer a variety of accessible hotel room options to fit my needs. If I need help in securing an accessible room, I can contact Rosina Romano.
Service animals
Service animals are welcome in all facilities for the ESA meeting.
Sign language interpreters
Sign language interpreters can be provided upon advance request. To facilitate a seamless arrangement, I can notify ESA by October 20 if I require an interpreter during the meeting. ESA is happy to collaborate on a schedule tailored to my scientific and social agenda throughout the event. Early notification enables ESA to ensure coverage for all my desired activities. While ESA will make every effort to accommodate requests after October 15, they cannot guarantee availability. On-site interpreter requests without prior notice cannot be guaranteed. If I prefer to bring my own interpreter, I can contact Rosina Romano for assistance in coordinating access to the program.
Scooter and wheelchair rentals
The OCC offers wheelchairs and electric convenience vehicles (ECVs) complimentary on a first come, first served basis. Reservations may be made by contacting guestexperience@oregoncc.org or 503-731-7800.
We look forward to seeing you in Portland!
To our guests:
Entomology 2025 networking experiences will take place in multiple locations. It’s important to us to be completely open about the potential barriers for individuals with disabilities or medical needs due to the distance between venues and sessions, as well as the possibility of extensive walking or navigating through crowds.
For individuals with disabilities and/or medical conditions, whether you are recovering from injuries, illnesses, or surgeries, we are dedicated to ensuring your experience is as comfortable and accessible as possible. Please specify any accommodations you may require on the registration form, and a member of our team will personally reach out to gather more details and ensure we can accommodate your needs. We ask that you provide accommodation requests at least two weeks in advance.
If you’re uncertain whether you’ll need support during Entomology 2025, reach out to our Meetings Team at least two weeks prior to the event to chat with a dedicated staff member. We can answer questions, provide information, and assist you in determining if further accommodations are necessary. Questions? Contact meet@entsoc.org or call +1 (301) 731-4535 x3503.