Present at the Annual Meeting

Program Symposia

ESA’s top tier symposia category. Submissions should be broad in scope, reflect the meeting theme, and feature speakers from a variety of backgrounds reflecting the diversity of ESA’s membership. Historically, approximately 10% of all symposia submissions are accepted as Program Symposia. Submissions not accepted as Program Symposia will automatically be considered for Section and/or Member Symposia.

Section Symposia

Submissions to this category should serve the interest of one of ESA’s Sections and fit the criteria set forth by that Section. Historically, approximately 50% of submissions considered for Section Symposia are accepted. Submissions not accepted as Section Symposia will automatically be considered for Member Symposia.

Member Symposia

These submissions welcome a wide range of topics and subject areas. Proposals may take a more focused approach than those in other categories, as long as they are thoughtfully developed and reflect the subjects of interest to the ESA community. Historically, approximately 67% of submissions considered for Member Symposia are accepted.

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Deadline: March 1

Not sure which one to choose? Use this flowchart infographic to help decide. 

Don't know where to get started? Check out these tips from a fellow entomologist and past ESA Annual Meeting symposium organizer. 

Workshops are designed as interactive educational sessions for attendees. While submissions on a wide range of topics are welcome, the Program Committee particularly encourages proposals on innovative technologies (e.g., machine learning, AI), grantsmanship, manuscript review, and strategies for writing peer-reviewed papers. All workshops should be structured to actively engage participants.

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Deadline: March 1

These one-hour sessions should be interactive and highly engaging. Submissions open in early April.

Deadline: May 31

Working groups, committee meetings, business meetings, mixers, receptions, or invitation-only events or events/sessions hosted by a specialty group (i.e., Overseas Chinese Entomologist Association, Taiwanese Entomologist Association, etc.) should submit to this category. Submissions for this category open in early April.

*A late fee of $175 will be charged for any Meetings & Events submitted after May 31.

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Deadline: May 31

New from 2025: Due to the continued growth of the student competition, students presenting at the Annual Meeting must submit their first, second, and third presentation preferences. Presentation options include:

• Student 10-Minute Presentation Competition
• Student 10-Minute Presentation Non-Competition
• Student Poster Display Competition
• Student Poster Display Non-Competition

Every effort will be made to align each presenter’s preference with the available space and time for the competition. All assignments will be made by the Student Competition Co-Chairs, and their decisions are final.

Student presentations submitted after the May 31 deadline will not be eligible for inclusion in the student competition but will be placed in a non-competition session or a non-student session.

Students who wish to present in a session featuring only other students at the Annual Meeting should submit to this category. 

Deadline: May 31

Contributed (non-invited) oral presentation. Speakers are given a total of 12 minutes; 10 for the presentation and 2 for Q&A.

Deadline: May 31

Contributed (non-invited) poster display presentation. 

Deadline: May 31